Conquering The Fear of Cold Calling
By Kim MichaelWhat many fail to realize is that using the telephone effectively is a cultivated skill. Experience does not replace expertise and unless an individual has made the investment in understanding and developing this highly specialized communication skill, it is unreasonable to expect that they can succeed using it.
into that landscape.
4. PRACTICE TALKING POINTS:
I am not an advocate of canned scripts, but having fluid and concise talking points and practicing them until they become second nature is extremely important. It is easy to fall into the mindset that sophisticated rhetoric implies professionalism. It doesn’t. We all think and remember in three second intervals so making statements simple and concise tends to get the message across more effectively, without sounding pretentious. Stumbling verbally is the surest way to imply a lack of expertise and you risk loosing control of the call.
You can also use reference material to find out the names of various individuals within the organization. Mentioning familiar names or market specific trends in a conversation implies a common history. Using names within the organization, particularly management names, will imply that you have other relationships within the organization and will significantly lessen the tendency of some lower-level individuals to try to shut you down prematurely.
you want to accomplish.
call and the goal successful.
the questions you need to ask and how you will ask them. You can often lead
a sales process just by asking questions and how those questions are answered
will often tell you how serious your prospect really is.
been lost just because the wrong people were involved?
We all have an unseen “Body Language” to the way we speak. At least 75% of what we communicate when we talk (even on the phone) is non-verbal. If your speech pattern is uneven, or laced with nervous breaks, or you unconsciously use a reverse inflection (ending sentences with a rise making them sound questioning) it sounds as if you are unsure of what you are saying, or worse, untruthful. If you sound anxious, your prospect unconsciously will become anxious as well. We transfer what we project. Even a smile can be heard and felt.
COLD CALL FUNDAMENTALS:
“sales” in any context tends to set an expectation that can put some prospects
on the defensive. Introduce yourself as a business manager or some
other “non sales” delineation.
them time to forget you, or worse, why you called.
that they are not interested. When I teach telephone techniques I tell
people (jokingly of course), You need to stamp this on your forehead
so you see it every morning when you look in the mirror; PEOPLE DON’T
CALL BACK. You have to lead the process.
of telephone prospecting, but it is also one of the most critical. You can
make an enemy and doom your chances of a sale in a heartbeat if you
allow yourself to get caught up in a negative call. As an associate of
mine always says, “Take the high ground, because in the final analysis,
it is the only way to see where you’re going and how best to get there.”
received. At the same time schedule your follow up call. This will tell you
how serious your prospect really is, and at the same time, insure they won’t
be perturbed when you call back. When you do finally make the follow up
call, reference your previous call, who you are, why you called and their suggestion
of the best time to follow back up with them. Countless deals have been lost
only because the prospect forgot about the original call and was too embarrassed
to admit it.
it takes you. The road to failure is littered with people who leave voice mails
thinking the prospect will call back. Again always remember, PEOPLE DON’T
CALL BACK. If you can’t talk to the targeted person, the next goal should be
to talk to his or her assistant. If “0” doesn’t take you to someone else, hang up
and call back and find a live person (it is that important).
7. LEARNING TRAVEL PATTERNS:
ceiling. Tracking the soot and smoke residue of campfires and torches help them
determine where the inhabitants spent their time and how they lived. To some
extent, that is what you do when you talk to assistants or secretaries: Does your
prospect come in early, do they stay late? When is the best time to call back?
Even when are they most likely to be sitting at their desk with no gatekeeper
around? Getting email addresses and/or direct phone numbers (even fax
numbers) will also help you shortcut the time it takes to make the connection.
which you can enter and if one closes it doesn’t mean the effort is dead. I
have seen inexperienced sales people continue to try to sell the prospect long
after he or she has said no. This is very dangerous in that you can create
enemies that could hurt you later on. It is always best to move on with a smile and
try not to give them a bad reason to remember you.
leave a message expecting a call back. Again the cardinal rule is--PEOPLE DON’T
CALL BACK. They do, however, listen to their voicemails, and they usually listen
to the entire message. It is a great way to leave a brief overview of why you’re calling,
and also some “hook” that will catch a prospect’s interest. If you can call back later
that day or the next, you’ve given them a reason to take your call. Never wait more
than a day to return a call.
intonation, the same warmth and they should always be as short as possible.
Initially, say your name slowly and even a bit over pronounced, then leave
your “direct” number. Using the term “direct” promotes the idea that you
are not a sales person. Follow it with a concise one or two sentence overview
of who you are and why you’re calling, and finish the call by restating
your name and number again, not that you really expect them to call back, but
because it is expected.
what about listening to a prospect’s voice mail? I have purposely called companies
early in the morning, or after hours just to listen to my prospect’s voicemail
introduction. You can learn a great deal about how to communicate with
an individual by first hearing how they communicate with the world at large.
Invariably, people will introduce themselves as they preferred to be addressed.
If they use Mr. or Ms., you can minimize the distance this automatically creates
by saying the salutation, not as a title, but as a name. People also tend to listen
at the same speed that they speak, so when leaving a voice mail, or when you
speak directly with them, pace your message accordingly. If you talk at the same
speed they listen, they are more likely to absorb what you say. They are more
likely to trust you as well. There is a reason why the term “fast-talker´ has
evolved to mean someone who is untrustworthy or disingenuous.
vary the content of the voicemails you leave. Leaving the same message only
insures that your message will be erased sooner. Also include a quick statement
that you understand they are busy and probably haven’t been able to get
around to returning the call. You never want the lack of response to be
because your contact is embarrassed that they haven’t called you back.
day, trying to vary the times, but not always leaving a message. Eventually you will
make the connection and if you have taken the time to space out the messages
that you’ve left, and varied them, they are more likely not to be upset. This is where
a time date stamped contact management system is helpful. When you make follow up
calls you are always more likely to get a person at the same time when you first
got them.
Even though I prefer not to use emails, they can be particularly useful if you are
transferring information via a gatekeeper or assistant. Second generation
information is almost always flawed. Putting a concise message in their hands of
why you’re calling and who you are can be very helpful. If your message is
complicated, this insures that the decision maker gets the message you want
them to have. Again the message needs to be short and concise. The higher
in the food chain the recipient is, the more concise the message needs to be.
that the prospect has given you. Respond immediately to requests, and begin
to form the plan that will lead to the close.